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Clubs Menu Administration

In the clubs section of BowlsLink you will be able to find all information related to your club and any other clubs you have the permission to see.
The clubs section is further divided into clubs, club categories and manage my club.

Clubs #

In the clubs sub-section you will be able to see all clubs that are currently active in BowlsLink. You will be given some club details without clicking into their club profile and you will be able to perform the following actions:

  • You will be able to click onto the clubs’ name to retrieve additional information about the chosen club
  • You will be able to search for a particular club by name
  • You will be able to sort the list of clubs differently by clicking on the different column headers. E.g. by Club Name, or State
  • You will be able to apply specific filters to only find clubs matching your search criteria.
    Filters can be applied by:
    Groups (Districts/Zones)
    States
  • You will be able to change the amount of rows displayed in your club table.

Club Categories #

A club can have various categories assigned. Categories are used to show the various services and amenities that the club has, and this information is published in websites and other information systems about the club. The categories are selected from a pre-defined list, and the club administrators can select any and all that may apply to their club. Examples are: Social Bowls, Meals, Entertainment, Function Room Bookings etc.

  • To add a category, click on the assign category button in the top right of screen.
  • Select from the drop down list the appropriate category for your club, and click the assign button. 

Once a category has been added, it can be removed by clicking the icon at the right end of the category listing.

This process can be repeated as many times as you like, to add all the required categories to the club.

Manage Club Details #

In the manage my club sub-section you will be able to see all the details relevant to your club. You will be able to edit all the club information for your club. The manage your club sub-section is divided into three tabs – Details, Additional Details and Club Member Additional Details.

Details #

In the details tab of your club, when updating, you will be able to manage the following field groups:

Club Overview – This contains the club name, club short name (used for competitions) a Description (used on the Club Finder, a State Affiliation Date and a place to upload a logo.

Contact Details – This area includes club Phone and After Hours Phone, Fax number, email address and club website.

Club Address (inc Postal Address) – This contains information about the physical location of the club and is used by Google Maps to position the club on a map. Postal Address is used if your club has a different postal address to the club address.

Financial – This is used in conjunction with the invoicing section to establish invoicing periods and the clubs ABN.

Affiliations – Here Clubs can manage their District, Region, State and Zone affiliations

Governance – You can enter the date Club constitutions were established and updated

Ownership and Infrastructure – Define what type of ownership the club is under, i.e. Club own, Council, Crown, State, etc… and if your club is part of another, such as Leagues, RSL, Sports, etc… If the Club is part of the National Merchandise Program supplier, you can have this selected. Finally, nominated how many car spaces are available and if there are any Defibulators for first aide purposes.

Food, Beverage & Gaming – Does your club have any food, function or beverage services available. Types of gaming available to nominate include Bingo, Ken, Poker, Poker Machines and TAB

Sustainability – Nominate any sustainability features your club has such as Solar Panel or Water Tanks – Allows description in 200 words or less other initiatives in place – e.g. EV charging, food recycling programs.

Diversity, Equality & Inclusion – Clubs can specify what features they have available for people with disabilities such as bowls equipment, clubroom access, coaches, toilet access, etc…

Licences & Equipment – the club is licenced for Jack Attack and Rookie-Roller Kits

Policies & Plans – This is a list of suggested minimum policies a club should have in place.
If your club does not have a policy, leave the active checkbox un-checked.

Advanced – This section is used by STA admins to remove clubs from being visible on the club finder.

Additional Details #

This area of the Club will let administrators add information relating to a range of details Traditional and First Nations People and Annual Club Data (Club insurance information, finances (club value and property), grants, membership demographics, and Directors or Committee members).

These questions relate to a specific period, i.e. from July 1st 2023 to June 30th 2024.

(this information will be reset on July 1st of each calendar year).

Club Member Additional Details #

In the club member additional details tab you will be able to create new additional fields to gather more data for your club members. You will be able to add the following fields:

  • HTML
  • Title
  • Divider
  • Text
  • Yes/No
  • Long Text
  • Date
  • Dropdown

In this example, we want to know if members are willing to volunteer with junior group coaching at the club. This would be a yes or no question, so that is the option we will use

This will provide the field box where you can setup the field correctly.

We can then set the options for the field.
Is it mandatory (Required)
Can members see it?
Can members edit it? E.g. change it from no to yes.

Once we are happy with the settings we click the save button in the top right corner.

Reports #

The reports section is currently able to produce a report of current and previously held positions at the club. For this to work the positions will need to be setup by a club admin.

A CSV-formatted report on a club’s effective leadership appointments. Can be configured to include historic appointments.

Greens #

The Greens section is used to manage the greens and rinks available at your club. If there are missing greens for your club, these need to be added by a system administrator. Please contact a BowlsLink system admin to assist with fixing this – either your STA or BowlsLink directly (bowls@bowlslink.com.au)
The greens management section is linked to other components in the system. Greens available for member use and the greens used in competitions are taken from the information provided in this module. 

The main screen shows the current greens assigned to your club. With multiple greens, you can use the standard search and filter functions to look for a particular Green within your club.

To edit the options for a Green in your club, click on the action button and select edit Green from the menu.

The details for your Green will be displayed. The managing club will default to your club, this cannot be changed in this screen, and requires a system administrator to change the management.

The Green short name is used to identify your Green when you have more than one. The short name can be a number (for example: Green 1, Green 2, Green 3) or a letter (Green A, Green B, Green C).

Optionally you can add a full name to better identify your greens. The time zone will default to your current club zone, but this can be adjusted if required.

The Green ‘About’ will allow you to setup the features of the Green, surface type (Grass, Synthetic or Other), Lights (LED, None, Metal Halide, Other), Covering (Indoor, Outdoor, Retractable Shades, Shade Structure, Other), Covering and Surface Suppliers.

Final screen is used to setup the individual rinks for the Green. A Green must have at least one Rink included. The ditch rinks can be setup by ticking the boxes next to the Rink. Click save and close to close the screen and save the information.

For more support please contact bowlslink@bowls.com.au