This manual will give you an overview of how-to setup a Jack Attack Competition. As there are variables with Jack Attack, this manual will look at the different options available to setting up the Competition and accepting entries.
- Competition Setup
- Details: Allowing for Self-Registration/Online Entries
- Key Details
- Entry Additional Details
- Entrant Additional Details
- Fees
- Dates & Times
- Results Settings
- Entry Setup and Editing Entries
- Adding an entry into BowlsLink as the administrator
- Viewing Entries in the BowlsLink System
- Fixtures
- Entering Scores
Competition Setup #
You will need to login as a Club Administrator context and navigate to the Competitions menu on the left-hand side. Once here, click Add Competition on the right-hand side of the page.
The following pages will go through the seven (7) tabs and headers that need completing to create a Competition.
Details: Allowing for Self-Registration/Online Entries #
Title – is the main title for your comp, the title will be visible in the result portal and can be updated anytime.
Type – For Jack Attack competitions select Round Robin
Description – Sits underneath main title in the result portal, can contain Competition rules.
Organising Body – The body creating the Competition. This is prefilled to the profile that was selected
Supplemental Organising Body – (Optional) Useful if want to share the organising with another Club.
Status – Change to Active, then entries can be accepted.
Event (Optional) – This is something that can only be added to the Competition after it has been created. Very useful if the organising body is going to create several competitions related to an Event.
Logo (Optional) – Can add the Jack Attack logo supplied (300 x 300), club logo or sponsor logo.
Precedence – Sets where on the results portal the Competition displays.
Format Is this a ‘Sides’ Competition? – Leave this as No.
Format – Click on Triples from the drop down list.
Dates – Enter the start date of the Competition from the calendar option under Start Date. Enter the End data of the Competition from the calendar option under the End Date.
Timezone – Choose the correct Timezone for the Competition.
Terms & Conditions – Add the T&Cs that relate to the Competition, these are only seen if self-registration is being used, and must be agreed to by competitors to enter.
Key Details #
Enable self-registration? Check the box to allow people to enter the Competition themselves.
Enable per-entry club nomination No need to check this box *Entries can be capped **Entries can be added to a waiting list when the cap is reached.
Entries can be publicly listed Allows entries to be seen in the result portal.
Self-registration opens Set the date when self-registration opens.
Self-registration closes Set the date when self-registration closes.
Allow registrants to set their team name? If entries can decide a team name, check the box, if not leave unchecked.
Allow guests to register? Provides a public entry form for anyone to use to enter the Competition. Can be used on websites, social media to encourage sign ups.
Restrictions Restrictions can be placed on competitions. As Jack Attack is aimed at non-members, no restrictions should be placed on this Competition.
Advanced Require players to be members As Jack Attack is for non-members, this isn’t used, leave unchecked.
Allow members to enter more than once As Jack Attack is for non-members, this isn’t used, leave unchecked.
Entries must identify at least how many players? Can leave this blank or ask for details of all three players. At least one person’s details, are required. Place a 1 in the white box.
Entries should capture: Check or uncheck the boxes to require or show the information. If not required, untick show. Recommend either email or phone be required.
Entries must capture player locales Advanced option requiring address of the players – will require state and post code.
Disable manage entry option for entrant As Jack Attack is for non-members, this isn’t used.
Team Name Format: Leave this blank.
Click SAVE & CONTINUE
Entry Additional Details #
In this section, extra questions can be asked of the team If no additional details required. Can go straight to section 5.
Entrant Additional Details #
In this section, extra questions can be asked of the players. If no additional details required. Can go straight to section 5.
Fees #
Can take entry fees via the system. If not wanting to take fees online go to step 6.
If choose to take fees via the system, need to set up account with Bowls Australia.
Click + Add Entry Type To create a new type by clicking ADD ENTRY TYPE.
Entry Type
Fill out the name of the Entry Type – In this case it is the Registration Fee
Description A short description so the players know what it is for Then click SAVE
It will then create the Entry Type
Click + Add Entry Fee Click to put the amount for the entry type
New Entry Fee
Fill out the details of Name of the Fee
In addition, can put in date ranges of the cost. Then click SAVE ENTRY FEE
Once completed click SAVE & CONTINUE
Dates & Times #
If not adding, go to section 7
Assign Times, Greens & Rinks
This section allows the club to assign locations and rinks at the club.
*If club greens are not in the system, need to contact the STA to get them added Click the check box to open the options
Select Greens and Rinks Click + ADD Green to open
Green – From the drop down list choose the club.
Then check the required rinks, tick at least one Rink for it to be an option when doing fixturing later on.
Click the + ADD Green to add a section and third Green if required. Once done, click SAVE & CONTINUE
Results Settings #
This section is where the result for scoring is allocated.
Competition Profile – From the drop-down menu choose the type of game for the Competition. As Jack Attack is sets play, choose Sets.
Member Results Options – Not required for Jack Attack competitions.
Set Options – This is the area in which the system knows how many sets and the points for the sets win. Jack Attack should be setup as 3 sets as a 3rd set may be required for the tie breaker. Put the points as per the Competition that is running.
Competition Marker – Leave this section as relates to the scoring app.
Points per Match – This is where the points for a match win, etc. Scores can stay 0 if wish.
Scores per Match – This will only be used if Byes/Forfeits give shots to scores. Scores can stay 0.
Ladder Criteria – Can choose an option on how the ladder can be sorted. There are many options depending on the scoring system chosen.
We recommend: POINTS – SET POINTS – SETS WON – SCORE DIFFERENCE – SHOTS PERCENTAGE
Public Results Display Settings – This is what it will be displayed on https://results.bowlslink.com.au/ Recommend choosing wither Total Points or Sets Won.
App Scoring Settings – Leave these as they are for the scoring app.
Click FINISH
Entry Setup and Editing Entries #
Now the Competition is setup, it will be in the Active Tab under Competitions.
From here we can get the Guest Entries Link that was in the Competition setup to post to the social media platforms and websites to accept entries. Click on the spanner in the Actions column against the right Competition. From the drop-down list choose Copy Guest Entry Link.
Adding an entry into BowlsLink as the administrator #
A club or Competition administrator can add in entries for a Jack Attack Competition into the system, not done via the Guest Entry Link.
This is done in the Entries screen under Competitions.
Then on the right side of the screen choose ADD ENTRY
A pop-up box will appear and from the drop-down box select the correct Competition. Next, select Get Started
Start filling out the information for the first player that is required.
Once filled out for player 1, click SAVE
A Green message will appear on the bottom right. If the message is Red, it means a required field has been missed. Click on +ADD PLAYER to add the next player if required. If adding 1 person, go to next step.
Fill out players two’s details, then click save. When all the players have been added, click SAVE.
Primary Contact – From the drop-down box, select a player to be the Primary Contact. Click the name and then click NEXT.
Key Details – Team Name
Will default to the players names in alpha or players’ order. Can be overridden if required.
Ignore all other options. Click NEXT.
FEES – If fees are being taken online, select the require fee. Click NEXT.
Confirmation – This is a summary of all the players information entered.
Confirm details are correct. Click the slider to YES and then click NEXT.
PAYMENT – If fees were added to the entry, credit card details can be entered here. If payment was taken another form, select that from the drop-down list. Then select PAY.
Viewing Entries in the BowlsLink System #
To view entries, under Competitions and then the active tab, find the Competition.
Click on the spanner under the actions column and choose Entries. This will place a filter and only show the entries for this Competition
In the Actions column, click on the spanner against the entry.
Three options are available:
VIEW – View the entry and potentially edit from that view.
RESEND CONFIRMATION – If the primary contact didn’t receive the original confirmation, it can be resent.
WITHDRAW – Withdraw the entry from the Competition. (Remember if fees have been taken a refund may be required).
Fixtures #
Once entries have been received, fixtures can be completed*
*Can be completed before but may have to redo the fixtures depending on entries received.
Select FIXTURES under competitions. On the top right-hand side, select NEW FIXTURES.
A pop-up box will appear. From the drop down list select the correct Competition. Once selected, click Get Started
Generate fixtures by:
Leave this as Setting parameters.
Templates can be imported but must adhere to the format required.
Parameters
Expected number of competitors:
This is how many teams that have registered. If a bye is required, don’t add the bye as a team as the system will automatically add a bye if required.
Competitors per section:
If having multiple sections for the Competition, put how many teams per a section. Include the bye in this e.g., 8 teams and putting into 2 sections, put 4 in the box.
Competitions play each other:
Choose the number of times the teams will play each other, in this case once. Click GENERATE FIXTURES
Once generated, this page will be displayed. Click on Round Settings.
Fill out the playing dates and match start times (noting in 24 hour time) On the right click SAVE & APPLY and then SAVE on the left.
The Blue Lighting Bolt button can do an autofill. E.g. choose how many days apart each round is, if all at the same time and also which days will be missed (example Christmas Day). Click APPLY once completed.
Click on fixtures on the left-hand side menu bar. It will default to Final tab. Select the Draft Tab.
Find the fixture and go to the Actions column and click on the spanner. From here, select VIEW COMPETITORS.
Select the UNMAPPED tab. This will then show all the entries under this Competition. “Map” them to a position number on the fixture.
In the top right-hand side, click on AUTO MAP COMPETITORS. This will automatically map entries into a blind draw.
A confirmation box will be displayed. Click on PROCEED.
The entries will then move from the UNMAPPED tab to the MAPPED tab. Select the MAPPED tab to view their number.
Individual teams mapping numbers can be changed.
Click on the spanner in the action column. Choose Edit Mapping or Unmap Competitor.
If swapping teams around, unmap one team first before editing the next. Once unmapped, the entry will go back into the unmapped tab.
To view the matches, click on Back to Fixtures up the top.
In the draft fixture page, find the Competition again, click on the spanner in the Actions column. Click on View Matches.
A list of all the matches will be displayed. Locations can be added from here as well.
Click on the top check box next to Match ID. This will check all the matches boxes.
A dark blue box will be displayed. Bulk Edit and Bulk Locate options.
BULK EDIT, provides the option to change the location all to one location. To do this, uncheck the Leave as-is box under Location.
Select the location. Then click APPLY.
Otherwise, choose BULK LOCATE, which will rotate the rinks that set up in the Competition.
Select the option. Then click APPLY.
Once the location has been set, it is easy to change rinks as required.
Select the spanner in the ACTIONS column. Select EDIT.
Under LOCATION, select the drop-down list and choose the correct Rink. Then click SAVE.
Once completed, finalise the fixtures. Select BACK TO FIXTURES.
Find the Competition. Click the spanner in the ACTIONS column and click MAKE FINAL.
A confirmation box will be displayed. Select FINALISE.
This has now moved the fixture to the Final tab.
Publish the fixture so it can be viewed on the public portal.
Locate the Competition, under the ACTIONS column, select the spanner. Select Edit.
The screen will appear and ask IS PUBLISHABLE?
Click the slider to change to YES and then click SAVE. Then bottom right hand side of screen, Green message will appear saying fixtures saved.
Click back on Competitions and then the ACTIVE tab. Move the Competition to IN PLAY. Allowing scores to be entered and viewed on the public portal.
Find the Competition. Click on the spanner under the ACTIONS column. Click on EDIT.
Under the details tab, scroll halfway down until find STATUS. Change it from ACTIVE to IN-PLAY.
Scroll down to the bottom of page and click SAVE & CONTINUE.
Entering Scores #
Now that the Competition has been created, entries and fixtures is complete, scores can be entered into the system once the games have been played.
Under COMPETITIONS and under the IN PLAY tab, find the Competition and click on the spanner in the ACTIONS column. Click on VIEW RESULTS.
This will show all the matches coming up under the PENDING tab.
Select the spanner under the ACTIONS tab for there required match. Click on QUICK ENTER RESULTS.
Complete the results for the two sets in each of the sets boxes.
Place the score for each team for each set in the corresponding boxes.
If a Tie Breaker was required, place the score in Set 3 and check the box – THIS ROUND IS A TIE BREAK.
Click the slider to say YES to FINALIZE RESULT.
Then click SET RESULTS. Continue these steps for all completed games.
For more support please contact bowlslink@bowls.com.au